Scientists coming from EU member states, Norway, Iceland, Liechtenstein or Switzerland with a valid travel document (ID or passport), may stay and work freely in Poland for an uninterrupted max of  3 months without any registration. After 3 months, they need to register and obtain the right of residence. The Hospitality Manager will assist you with completing and submitting the application and other required documents.

Residence registration procedure

The registration procedure is easy and free of charge. The required application form - for the residence registration must be submitted in person to the voivode  Masovian Voivodeship Office   (Urząd Wojewódzki)  no later than the next business day after the expiration of 3 months period starting from the date of entering the territory of the Republic of Poland. However, it is highly recommended to apply much earlier due to currently lengthy procedures. 

You need to submit the following documents:

• 1 copy of the application form for stay registration: application form for residence registration of an EU citizen;
• 1 copy of valid travel document - ID or passport, or other valid document confirming identity and citizenship (1 copy of all saved pages, original document available on request),  
• employment contract or employment certificate issued by the employer (original document available on request).  

For more information about the residence registration of an EU citizen and application forms, go to:

Mazowiecki Urząd Wojewódzki

 Citizens of the EU with families

Family members who are EU citizens whose stay lasts longer than 3 months are also required to register their visit.  A family member who is not an EU citizen must obtain a residence card of an EU citizen’s family member. Additional documents confirming the relationship must be submitted (Polish sworn translation). The requirement of personal submission does not apply to minors. The Hospitality Manager will assist you with completing and submitting the application and other required documents.

A family member of an EU citizen should be understood as an alien being or not a citizen of the EU: a spouse of an EU citizen and children.

More information about registration and legalisation of your family member’s stay: 

Office for foreigners